Development Assistant

About Trout Unlimited

Today, Trout Unlimited is a national organization with more than 150,000 members organized into about 400 chapters nationwide. This dedicated group of grassroots volunteers is matched by a respected staff of organizers, lawyers, policy experts and scientists, who work out of more than 30 offices. Our mission is to conserve, protect and restore North America's cold-water fisheries and their watersheds.

Position Summary

Trout Unlimited's Development team is responsible for fundraising and relationship building in the following key areas: solicitation of major gifts; foundation support; donor cultivation and stewardship events; planned giving; direct mail marketing; and membership services. The primary duties of the Development Assistant are focused around the organization's individual donors of $1,000 or greater, but the position also provides assistance as needed in other areas. This key Development team staff member must be a self-starter, have excellent organizational skills, have strong attention to detail in projects both large and small, possess the ability to problem solve and multi task, and provide proactive and enthusiastic support for both donors and staff alike. The position is based in Arlington, Virginia out of Trout Unlimited's national office.

Duties and Responsibilities

  • Organizes departmental meetings, including keeping minutes and tracking assigned follow up items for participants.
  • Uses the CRM to make donor and gift information readily available to staff, including providing reports, queries, and lists on a regular basis and as requested.
  • Tracks and reports major gift officer progress with assigned donor prospects and ensures revenue from individual gifts is recorded accurately in the CRM.
  • Manages donor pledges including sending reminders, tracking payments, and acknowledging gifts when made.
  • Manages the process of receiving gifts of stock and other securities.
  • Interfaces with IT staff to resolve CRM issues or suggest system improvements.
  • Resolves inquiries from major donors and notifies them of resolution via email, phone or letter. Keeps assigned major gift officer apprised of all such interactions.
  • Packages and ships major donor welcome packets (regularly) as well as major donor premiums, such as fishing gear (infrequently).
  • With guidance from VP and major gift officers, produces small/targeted mailings to select major donors, including tracking and communicating results. This includes board member appeals, campaign communications, holiday card mailings, year-end lift notes, event invitations, planned gift marketing, and similar mailings.
  • Performs basic donor research as needed and upon request.
  • Assists with preparation, execution and follow up of cultivation and stewardship events, in which case occasional travel is possible.
  • Responds to ad-hoc requests for information from CEO, VPs and other development staff.
  • Is a valued, highly organized, flexible and competent team player who strives for customer service satisfaction and can be relied upon for consistently producing excellent results to facilitate Trout Unlimited’s growing fundraising program.


  • Bachelor's Degree
  • 3+ years of diverse administrative support experience in a professional setting
  • Enthusiastic, energetic, and personable
  • Excellent communication skills via phone, email, and letters required
  • Comfortable analyzing data, drawing conclusions, and making informed decisions with minimal supervision
  • Extremely detail oriented
  • Strong time management skills and practices
  • Able to prioritize projects and excellent organizational skills
  • Proficient in MS Excel, Word, and Outlook a must
  • Experience and dexterity in manipulating a CRM database
  • Passion for the outdoors and Trout Unlimited's mission is essential. Fly fishing is a plus.

Compensation range: $40,000 - $45,000 annually plus comprehensive benefits

How to Apply

Help us to serve Trout Unlimited's passionate and loyal donors – volunteers who invest their time, energy and money to ensure that future generations enjoy healthy fisheries in their home waters. Please email a cover letter and resume to Vivie Yen at Position is open until filled.

TU is an Equal Employment Opportunity and Affirmative Action Employer pursuant to Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

Please fill out this voluntary form and submit it as an attachment to this email address.

TU is an equal opportunity employer and welcomes a diverse pool of candidates in this search. TU hires staff without regard to race, color, religion, national origin, age, gender, sexual orientation, marital status or disability.


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