TU Guidelines for Volunteers Working with Youth

Trout Unlimited’s (TU’s) mission is to conserve, protect and restore North America’s coldwater fisheries and their watersheds. For our mission to succeed beyond our current generation, we must reach out now to children and youth to teach them to fish, to teach them about conservation, and to encourage them to become future leaders in our organization. Today’s children and youth are the ones who must take over from us in caring deeply for the fish that we love and the places where they live. TU, on both the national and local levels, has many programs that reach out to children and youth, including overnight trout camps, Trout-in-the-Classroom programs, fly-tying and fly-casting classes, and on-stream monitoring and habitat-improvement events. 

Keeping Children and Youth Safe from Sexual Abuse 

It is vitally important, and our highest priority, that all youth programs are safe for participants. The programs should be carefully structured and carefully supervised to minimize the risks of physical danger and other harm. Whenever adults work with children and youth, there is the risk of sexual abuse. Organizers of TU events involving children must structure those events to minimize the risk of sexual abuse.

Events must be structured to avoid having one adult working with one child or one youth in an isolated setting. When working with or instructing children or youth on streams and rivers, volunteers and TU staff must work at least in pairs. Whenever possible, volunteer leaders and staff should limit events involving children and youth to one central area of a stream, pond, lake, recreation area or community center, so activities can be easily monitored. TU requires that volunteers, TU employees, and other TU-retained staff pass a background check before they may participate in any TU-sponsored overnight camp involving children or youth.

If your chapter or council is planning an overnight youth camp, please contact Franklin Tate, TU’s Youth Education Director, for a copy of the background check procedure. In addition, Pennsylvania requires volunteers working with children or youth (even if the work is not in a camp setting) pass background checks in some circumstances, and other states may have similar requirements. If you are uncertain what the requirements of your state are for programs in which adults, as volunteers or paid staff, work with children and youth, please contact Franklin.  

TU has adopted a Sexual Abuse Policy. Every volunteer, TU employee, or other TU-retained staff who will be involved with children or youth in a TU-sponsored event must read and understand the policy. Those volunteering or working at an overnight youth event must read, sign and return the policy to their camp director or to Franklin Tate. It is the responsibility of the person in charge of council or chapter youth programs to assure every volunteer, TU employee, or other TU-retained staff has reviewed and, when required, signed the Sexual Abuse Policy

Releases 

Organizers of TU events involving children and youth need to keep in mind that children and youth cannot legally consent to participate in the event and cannot consent to the use of photographs containing their image. Therefore, TU strongly recommends that TU national staff and each chapter  and council sponsoring a project involving children or youth obtain written liability waivers from the parent or legal guardian of each child or youth who will be involved in the event.

The requirements for a successful liability waiver differ from state to state, and TU urges the organizers of TU events involving youth to have a local lawyer review the waiver forms and amend them as necessary to bring them into compliance with the particular state’s law. TU staff and volunteers who participate in programs that occur under the auspices of other organizations, such as schools and boys and girls clubs, do not need to obtain liability waivers for children participating in those programs.

Children and youth, like adults, have a right to their privacy, and no one must use photographs, videos, or other depictions of a youth’s likeness without the express written permission of the youth’s parent or legal guardian. A model release form  giving permission for TU, its chapters and its councils to use a photograph or video of an adult, a child, or a youth is found in the Tacklebox. No child or youth should be prohibited from participating in a TU-sponsored event if his or her parent or guardian declines to sign the model release form. If a parent or guardian of a child or youth declines to sign the model release form, no pictures, videos or other likenesses of the child or youth may be used by anyone associated with the TU-sponsored event.

Youth member contact information should never be used for external purposes without the written consent of the participant’s parent or guardian and must be held in compliance with Trout Unlimited’s Privacy Policy.. For more information, please see our document on youth member communications best practices. 

Insurance 

TU’s liability policy covers events involving children and youth, subject to the limitations and exclusions of the policy. Councils and chapters have the option of purchasing supplemental accident insurance, which covers physical injury to a participant in a TU event without regard to whether the injury was caused by anyone’s fault. For more information on TU’s insurance, please contact Jeff Yates, Director of Volunteer Operations. For more information, see TU’s Risk Management section of the Tacklebox.


EVENTS & TRAININGS

TU Volunteer Leaders trainings are a powerful way to connect with resources, learn from fellow volunteers and grow your impact locally. Join us for the following events:

In-Person Trainings:

2021 Annual Meeting
Due to increasing COVID-19 concerns and projections, the 2021 Annual Meeting is cancelled.

2021 Regional Rendezvous
Due to increasing COVID-19 concerns and projections, the 2021 Regional Rendezvous are postponed.

Online Trainings:

View past training recordings or join an upcoming live, online webinar, held at 8 p.m. EST unless otherwise noted.

February 23 — Virtual Advocacy: Using Online Petitions to Grow Impact (8PM)

March 4 — Filing the NEW Annual Activity Report & IRS Reporting Requirements (8PM)

March 15 — Embrace A Stream Grant Training (8PM)

March 29 — Effective Digital Communications During COVID (8PM)

April 8 — TU Event Registration Tools to Better Manage and Promote Your Activities (8PM)

CONTACT VOLUNTEER OPERATIONS

Your Volunteer Operations Staff is here to help! 

Nick Halle
Volunteer Operations Coordinator
(703) 284-9425
Contact Nick for:

  • Volunteer Leader Login Issues
  • Insurance Requests / Questions
  • Fundraising Program & Support
  • Membership Recruitment Tools
  • L.L. Bean Rod Donations


Lisa Beranek

Leadership Development Manager
(907) 205-0974
Contact Lisa for:

  • Leadership Recruitment & Development
  • Embrace A Stream Grants Program
  • Strategic Planning Support
  • Diversity Event Planning