Council Financial Reviewer Description

Council Financial Reviewer Role

Trout Unlimited councils work hard to raise funds for conservation and related purposes, and one of the most important responsibilities of council officers and boards is to safeguard and protect those funds so they are used for the purposes for which they were raised. A few simple steps taken by council officers and boards of directors can safeguard those funds and other council assets.

TU’s Board of Trustees created a Financial and Property Controls Policy to provide guidance to council leaders on how best to protect council assets. The policy also establishes and requires the role of Financial Reviewer, described more fully below from the policy.

The best check against the temptation for financial fraud is for more than one council officer to review each of the council’s bank-account records (including the records of any debit-card and electronic-banking transactions) and the records of any credit-card transactions. Therefore, councils must provide access to the records of all council accounts and all council credit cards to one council officer – called the Financial Reviewer – who is not authorized to sign checks, otherwise withdraw funds from the accounts, or make charges on a council credit card.

That officer could be an assistant treasurer whose sole function is to review the accounts, or it could be an existing officer. That access may be electronic through the relevant financial institution and credit-card company or through hard copies of bank and credit-card statements, but the records reviewed must show the date, amount, and payee of the transactions. Electronic access must not be of the type that gives the reviewing officer the power to withdraw or transfer funds from the council’s accounts.

If hard copies of bank or credit-card statements are used, they must be mailed directly from the financial institution or credit-card company to the officer charged with reviewing the records, who can then forward the statements, after review, to the treasurer. The council officer charged with reviewing the records of the council accounts and credit cards must review those records at least monthly and must report any inappropriate checks, debits, or charges to the council’s board of directors.

You may also consider mentoring chapter financial reviewers in your council area by welcoming them in their new role as well as facilitating communication to learn from one another’s efforts.


EVENTS & TRAININGS

TU Volunteer Leaders trainings are a powerful way to connect with resources, learn from fellow volunteers and grow your impact locally. Join us for the following events:

In-Person Trainings:

2021 Annual Meeting
Due to increasing COVID-19 concerns and projections, the 2021 Annual Meeting is cancelled.

2021 Regional Rendezvous
Due to increasing COVID-19 concerns and projections, the 2021 Regional Rendezvous are postponed.

Online Trainings:

View past training recordings or join an upcoming live, online webinar, held at 8 p.m. EST unless otherwise noted.

February 23 — Virtual Advocacy: Using Online Petitions to Grow Impact (8PM)

March 4 — Filing the NEW Annual Activity Report & IRS Reporting Requirements (8PM)

March 15 — Embrace A Stream Grant Training (8PM)

March 29 — Effective Digital Communications During COVID (8PM)

April 8 — TU Event Registration Tools to Better Manage and Promote Your Activities (8PM)

CONTACT VOLUNTEER OPERATIONS

Your Volunteer Operations Staff is here to help! 

Nick Halle
Volunteer Operations Coordinator
(703) 284-9425
Contact Nick for:

  • Volunteer Leader Login Issues
  • Insurance Requests / Questions
  • Fundraising Program & Support
  • Membership Recruitment Tools
  • L.L. Bean Rod Donations


Lisa Beranek

Leadership Development Manager
(907) 205-0974
Contact Lisa for:

  • Leadership Recruitment & Development
  • Embrace A Stream Grants Program
  • Strategic Planning Support
  • Diversity Event Planning